Article 1: Name
Section 1: The name of this organization shall be M.A.P.P. or Mille Lacs Area
Partners for Prevention.
Article II: Purpose
Section 1: Vision Statement: A community that works to develop and maintain partnerships, by engaging and empowering everyone to make healthy and safe choices.
Mission Statement: To build a healthy empowered community through methods that prevent the onset and reduce alcohol, tobacco, and other drug use amongst our youth.
Article III: Geographic Area
Section 1: The geographic area served by the Coalition includes the towns and township in the Isle, Nay Ah Shing, and Onamia School Communities.
Article IV: Membership
Section 1: The membership of the Coalition shall be comprised of a comprehensive representation of relevant parties in the geographic area described in Article III. When feasible, the membership shall include, but not limited to, the following groups:
3. High-risk sub-populations
4. Business community
7. Youth-serving organizations
8. Law enforcement agencies
10. Religious or Fraternal organizations
11. Civic and volunteer groups
12. Healthcare professionals
13. State, local, tribal government
14. Other organizations involved in reducing ATOD abuse and representation from all cultures in the community.
Article IV: Membership
Section 2: Any person who has an interest in the purpose stated in Article II, Section 1, will be eligible for membership by contacting any member of the Coalition or project staff or by attending a regular Coalition meeting. The membership of the Coalition will consist of both voting and non-voting members.
Section 3: At least one member shall be designated as a “student member”
and shall be in good standing in the Isle, Nay Ah Shing or Onamia School District.
Section 4: Applicants for membership shall fill out a membership form and be approved for membership by a two-thirds vote of the voting members in attendance. Approval of new members shall occur monthly. Voting membership shall not take effect until the subsequent meeting.
Section 5: Members are expected to refrain from the use of illegal drugs and the illegal or abusive use of alcohol and/or other drugs. Noncompliance with this provision may result in removal of the member at a duly convened meeting, by a majority vote of the Coalition.
Section 6: Voting members or their delegate of the Coalition shall be drawn from the groups listed in Article IV, Section 1. Voting members will be expected to regularly attend scheduled coalition and committee meetings, participate in community outreach and be ambassadors to the community sector that they represent. Attendance at 80% or more meetings will be considered regular. Voting members of the Coalition may vote to remove a member from Voting Membership if they are unable to regularly attend scheduled monthly coalition meetings.
Section 7: Non-voting members of the Coalition, herein after known as volunteers of the Coalition, shall be notified of meetings and invited to participate. Volunteers of the Coalition will provide input to the voting members and participate in coalition outreach activities.
Section 8: Three (3) consecutive unexcused absences on the part of any voting member or their delegate from regularly scheduled meetings of the Coalition shall be interpreted as a lack of interest. The Chairperson or two (2) Co-Chairs shall inquire as to whether the member intends to remain on the Coalition. If the member
indicates he/she is no longer interested or does not reply, the Membership Committee shall recommend a new member to the voting members for approval.
Section 9: The voting members may suspend or expel a member of the Coalition for cause after an appropriate hearing by the executive committee, and may by a two-thirds vote of voting members present, terminate the membership of any member.
Article V: Officers
Section 1: The Officers shall be the Chairperson, the Vice-Chairperson, or two
(2) Co-Chairs, the Secretary, and the Treasurer.
Section 2: All Officers shall have a term of one year. Officers may be reelected for additional terms.
Section 3: The Chairperson/Co-Chairs shall be the presiding officer/s of the Coalition; shall preside over all regular meetings; shall appoint ad hoc committees as necessary from time to time; and perform those duties usually required of a presiding officer.
Section 4: The Vice-Chairperson shall perform the duties of the Chairperson whenever the Chairperson is absent or unable to perform the duties of the Chair.
Section 5: The Secretary shall take meeting minutes; assist with making meeting arrangements; and perform such duties as assigned.
Section 6: The Treasurer shall maintain records of the coalition’s money.
Article VI: Election of Officers
Section 1: Election of the Chair, Vice-Chairperson, or two (2) Co-Chairs, Secretary, and Treasurer shall occur annually at a regularly scheduled meeting. The coalition voting members will bring officer recommendations before the coalition at least one month prior to the scheduled election. All voting members of the Coalition in good standing shall be eligible for any position. A two-thirds vote ofthose voting members in attendance shall be required for election of each officer.
Section 2: Officers elected at a regular Coalition meeting in November shall take office at the first regular meeting in January.
Section 3: In the event of officer resignation, the Chairperson/Co-Chairs shall make an appointment to fill that position until the next election.
Article VII: Committees
Section 1: The only standing committee shall be an Executive Committee.
Section 2: The Chairperson/Co-Chairs may appoint additional ad hoc committees when deemed necessary to carry out the business of the Coalition.
Section 3: The Executive Committee shall consist of the Chairperson, Vice- Chairperson, or two (2) Co-Chairs, Secretary, and Treasurer, immediate past Chairperson or two (2) Co-Chairs and two (2) voting members of the Coalition as appointed by the Chairperson.
Section 4: The Executive Committee shall have the authority of the voting members in the management of the business of the coalition and shall guide the activities of the coalition as needed between meetings of the coalition. The Executive Committee is subject at all times to the direction of the voting members.
Article VIII: Meetings
Section 1: Regular meetings of the Coalition will occur on a monthly basis at a time, place and date determined by the membership at each meeting. Such information will be made public.
Section 2: Voting members unable to attend a coalition meeting need to contact the meeting organizer or Chairperson.
Section 3: A majority of voting members must be present for official business to be transacted. Majority shall be at least one plus half of the voting members.
Section 4: At all meetings of the Coalition, the voting members present shall have one vote and all action shall require a two-thirds vote of the voting members present.
Section 5: Meetings will be guided by the most recent edition of Roberts Rules of Order when necessary.
Section 6: Meetings will be led by the Chair/Co-Chairs or the Vice Chair. Section 7: Public Comment: Members of the public wishing to address the
Coalition or any committee shall first be recognized by the chair and shall state their full name and address prior to addressing the Coalition. All comments shall be addressed to the Coalition or committee, as a whole and the chair shall not permit any slanderous, defamatory, or improper comments by any member of the Coalition or the public during any meeting. The chair shall limit comments by any individual to a total of five (5) minutes.
Section 8: Minutes of all meetings, correspondence and other records will be maintained in Onamia, Rolf Olsen Center.
Article IX: Conflict of Interest
Section 1: Voting members who are employees of organizations that may do business with, or enter into financial arrangements with the Coalition need to declare a conflict of interest whenever issues that affect such financial relationships may occur and abstain from voting on such matters.
Section 2: Voting members of the Coalition will be bound by and will adhere to all regulations regarding conflict of interest as they pertain to the operation of the Coalition.
Article X: Amendments
Section 1: Any amendment to these by-laws may be made at any regular scheduled meeting by a two-thirds vote of the voting members in attendance. Proposed amendments need to be provided to voting members at least ten (10) calendar days in advance of the meeting at which they will be considered.
Revisions approved October 28, 2014